Schengen Visa Application Form 2025 (Free Download)

Click here to download the New Harmonised Schengen Visa Application Form. It is valid for all Schengen member countries.

This is the only form to be used.
The short-stay visa application form bears the reference “cerfa No. -14076*02” (do not use outdated forms bearing the reference “cerfa No. -12160*01”);
You may use either an original form, or a legible photocopy of a form.

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How Should I Complete the Visa Application Form?

You can complete the Schengen visa application form in one of the following ways:

Online. Many Schengen countries have an online portal where you can fill out the application form digitally, and you’ll get a completed application form which you can print out.
Fillable PDF. You can download the application form and then type your information automatically in the fields.
By hand. If there’s no online or digital options, then you can just fill out the application form in paper format using a pen or pencil with black or blue ink.

For detailed instructions on how to accurately complete each section of the visa application, refer to our comprehensive guide written by visa experts.

How to Fill Out the Application Form Correctly

Completing the Schengen visa application form correctly is crucial for ensuring your application is processed efficiently, without delays or rejections.

Here’s a step-by-step guide from our Schengen visa experts, designed to help you fill out the application form accurately. It provides clear instructions for completing each section of the form with confidence.

Personal Information

Field	Instructions
1. Surname (Family Name)	Enter your last name exactly as it appears on your passport.
2. Surname at Birth	If your surname has changed, provide your original surname. Write “N/A” if unchanged.
3. First Name(s)	Write your first name(s) exactly as they appear on your passport.
4. Date of Birth	Enter your birth date in DD-MM-YYYY format. Example: 15-08-1990.
5. Place of Birth	Specify the city or town where you were born.
6. Country of Birth	Indicate the country of your birth.
7. Current Nationality	State your present nationality. If you have multiple nationalities, list them all.

Identification

Field	Instructions
8. Sex	Check the appropriate box: Male or Female.
9. Civil Status	Select your current marital status: Single, Married, Registered Partnership, Separated, Divorced, Widow(er), or Other.
10. Parental Authority (in case of minors)	If the applicant is under 18, provide the name, address, telephone number, email, and nationality of the parent or legal guardian.
11. National Identity Number	Enter your national ID number, if applicable. If not, write “N/A.”

Travel Document Information

Field	Instructions
12. Type of Travel Document	Choose the type of passport you hold: Ordinary, Diplomatic, Service, Official, Special, or Other.
13. Number of Travel Document	Input your passport number.
14. Date of Issue	Provide the date your passport was issued, in DD-MM-YYYY format.
15. Valid Until	State the expiration date of your passport, in DD-MM-YYYY format.
16. Issued By (Country)	Mention the country that issued your passport.

Travel Document Information

Field	Instructions
17. Personal Data of EU, EEA, or CH Family Member	If applicable, provide the surname, first name, date of birth, nationality, and travel document number of your EU, EEA, or Swiss family member.
18. Family Relationship with EU, EEA, or CH Citizen	Specify your relationship: spouse, child, grandchild, dependent ascendant, registered partnership, or other.

Contact and Residency Information

Field	Instructions
19. Applicant’s Home Address and Email Address	Enter your current home address and email address.
20. Residence in a Country Other Than Current Nationality	If applicable, state your residence permit number and its validity period.

Occupational Details

Field	Instructions
21. Current Occupation	State your current job title. Write “N/A” if not employed.
22. Employer or Educational Institution	Provide the name, address, and contact details of your employer or educational institution.

Travel Details

Field	Instructions
23. Purpose of the Journey	Select your main reason for travel: tourism, business, visiting family or friends, cultural, sports, medical reasons, study, airport transit, or other.
24. Additional Information on Purpose of Stay	Provide further details about your purpose of stay, if necessary.
25. Member State of Main Destination	Specify the Schengen country where you will spend the majority of your time.
26. Member State of First Entry	State the first Schengen country you will enter.
27. Number of Entries Requested	Choose single, two, or multiple entries.
28. Intended Date of Arrival	Specify the date you plan to arrive in the Schengen Area.
29. Intended Date of Departure	Provide the date you plan to leave the Schengen Area.

Financial and Accommodation Arrangements

Field	Instructions
30. Cost of Travel and Stay	Indicate who will cover your expenses during the trip: yourself, sponsor, or host. Provide details.
31. Signature	Sign the form. If the applicant is a minor, a parent or guardian must sign.

* Double-check all details before submitting your application. Ensure all information is accurate and matches your supporting documents.

*Family members of EU, EEA, and Swiss citizens do not need to fill out the fields marked with asterisk (*).

Tips on How to Complete the Application Form

Read the instructions carefully before starting to complete the application form.
Make sure you’re not making any mistakes in your answers or in spelling.
Be consistent throughout the application.
Double-check the information.
If you’re filling the form by hand, write clearly using black or blue ink.
Complete all mandatory fields.
If any question doesn’t apply to you, write N/A or Not Applicable.
Review the application form before submitting it.
Ask for help if you need it.
Keep copies of your application form and other required documents.

What Language Should I Use to Complete the Application Form?

When completing the Schengen visa application form, you should use the language specified by the embassy/consulate of the country which will process your visa. You can usually pick out between English or one of the official languages of that country.

For example, if you are applying for a German visa, you can fill out the form in English or in German.

**Why Are Some Questions Marked With an Asterisk (*)?**

The questions marked with an asterisk in the application form indicate that family members of EU, EEA or CH citizens do not have to fill out those fields.

Can We Use This Form to Apply for Visas to All Schengen Countries?

Yes, this form is standardized and applicable for visa applications to all Schengen member states: Austria, Bulgaria, Belgium, Czech Republic, Croatia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, and Switzerland.

Country/Language-Specific Forms

Although the application form is standardized, you may also choose to download localized versions tailored for specific countries and languages.

Austria

For Austria, the following options are available:

Belgium

For Belgium, the following options are available:

We highly recommend that you fill out the Belgium visa application form online using Visa-On-Web

Bulgaria

For Bulgaria, the following options are available:

Czechia

To apply for a Schengen visa to Czechia, you can complete the application form in any of the following languages:

Denmark

To apply for a Schengen visa to Denmark, you must complete the application form online at https://applyvisa.um.dk. The PDF version of the form is not accepted.

Estonia

To apply for a Schengen visa to Estonia, you must complete the application form online at https://applyvisa.um.dk. The PDF version of the form is not accepted.

Finland

To apply for a Schengen visa to Finland, you must complete the application form online at https://finlandvisa.fi/. The PDF version of the form is not accepted.

France

To apply for a French Schengen visa, you can complete the application form in the pdf format, or fill the application form online at https://france-visas.gouv.fr/en/online-application

Germany

To apply for a German Schengen visa, you can complete the application form in the pdf format, or fill the application form online at https://videx.diplo.de available in the following languages: Deutsch, English, العربية, 中文, Français, Bahasa Indonesia, فارسی, Português, Русский, Español, Türkçe, Tiếng Việt.

Greece

For Greece, the following options are available:

Hungary

For Hungary, the following options are available:

Iceland

To apply for a Schengen visa to Iceland, you can complete the harmonized application form in the pdf format.

Italy

To apply for an Italian Schengen visa, you can complete the application form in the pdf format, or fill the application form online at https://e-applicationvisa.esteri.it/

Latvia

To apply for a Schengen visa to Latwia, you can complete the application form in the pdf format, or fill the application form online at https://epak.pmlp.gov.lv/NVIS.EService001.WebSite/?

Liechtenstein

Liechtenstein does not issue its own visas.

Lithuania

Application form for the Lithuanian Schengen has to be completed through the official electronic visa application system – https://visa.vrm.lt/epm/

Luxembourg

To apply for a Schengen visa to Luxembourg, you can complete the harmonized application form in the pdf format.

Malta

To apply for a Schengen visa to Malta, you can complete the harmonized application form in the pdf format.

Netherlands

To apply for a Schengen visa to Netherlands, you can complete the harmonized application form in the pdf format or fill out the the online application at the official website.

Norway

To apply for a Schengen visa to Norway, you can complete the harmonized application form in the pdf format.

Poland

To apply for a Schengen visa to Poland, you can complete the harmonized application form in the pdf format.

Portugal

For Portugal, the following options are available:

Portuguese (PDF Format or e-Visa)
English (PDF Format or e-Visa)
French (PDF Format or e-Visa)
Russian (PDF Format or e-Visa)
Ukranian (PDF Format or e-Visa)

Romania

To apply for a short-visa to Romania, the following options are available:

Romanian – English (PDF Format)
English Only (PDF Format)

Slovakia

To apply for a short-visa to Slovakia, the following options are available:

Slovak – English (PDF Format)
English Only (PDF Format)

Slovenia

To apply for a short-visa to Slovenia, the following options are available:

Slovene – English (PDF Format)
English Only (PDF Format)

or use the official website to fill out the form online – https://svvmzz.adapta.si/applicationnew.php?lang=en

Spain

For Spain, the following options are available:

Spanish – English (PDF Format)
English Only (PDF Format)

Sweden

To apply for a Schengen visa to Sweden, you can complete the harmonized application form in the pdf format.

Switzerland

For Switzerland, the following options are available:

* The Swiss visa application form should be completely filled out and signed by the Visa Applicant. A separate Swiss visa application form is required for each applicant.

Additional Swiss short-stay Schengen visa application forms in local languages are available on Swiss representation websites abroad.

In addition to this application form, you must also submit the following documents:

For more detailed information, read the following articles:

FAQ

Where can I download the official Schengen visa application form?

You can download the official application form on our website by clicking here (pdf format), or from the website of the consulate or embassy of the Schengen country where you are applying or from the official visa center representing that country.

Can I fill out the Schengen visa application form online?

Some Schengen countries allow you to complete and submit the application form online, while others require a printed and signed copy. Check the specific requirements of the consulate or embassy where you are applying.

Do I need to sign the application form in person?

Yes, you must sign the application form in person. If you’re submitting it online, you will still need to provide a physical signature when you attend your visa appointment.

Can I make corrections on the application form after submission?

Once the form has been submitted, corrections are typically not allowed. If you need to make changes, you may need to fill out a new form and reschedule your appointment.

How do I submit the visa application form if I am applying through a visa center?

If you’re applying through a visa center, you will typically submit the form during your scheduled appointment, either in person or by mail, depending on the center’s requirements.

What should I do if I make a mistake on the application form?

If you make a mistake on the application form before submission, simply fill out a new form. If the error is noticed after submission, contact the embassy or consulate to see if a correction can be made before your appointment.

Do minors need to fill out a separate application form?

Yes, minors must submit a separate visa application form, which must be signed by their parent or legal guardian.

What happens if I submit an incomplete application form?

An incomplete application form may result in delays or rejection of your visa application. Always double-check that all sections are filled out and that the information is accurate before submission.

Can I submit my Schengen application form through VFS, BLS, or another visa application center?

Yes, many Schengen countries outsource visa processing to third-party Visa Application Centers like VFS Global, BLS International, and others. You can submit your European visa application form and supporting documents through these centers, depending on the country you are applying to.

Is there a difference in the application form process when applying through VFS or BLS?

No, the application form for a visa to Europe remains the same whether you submit it through a Visa Application Center (VAC) like VFS or BLS, or directly at the embassy or consulate. However, the submission process might vary depending on the VAC’s guidelines.

Can VFS or BLS help me fill out the application form?

Visa Application Centers like VFS and BLS offer additional services, including form-filling assistance, for a fee. While they can help you complete the form, they do not influence the decision on your visa application.

Do I need to submit the application form in person at VFS or BLS, or can I mail it?

In most cases, you are required to submit your visa application form in person at the VFS, BLS, or other Visa Application Centers during your appointment. Some centers may offer a mail-in service, but this depends on the country’s visa processing rules.

Can I track my application after submitting the form through VFS or BLS?

Yes, both VFS and BLS provide online tracking services that allow you to monitor the status of your visa application after submitting the form. You will receive a reference number that you can use to track your application.

Is there an extra fee for submitting my application form through VFS or BLS?

Yes, there is an additional service fee when you submit your application through VFS, BLS, or other Visa Application Centers. This fee is separate from the standard Schengen visa application fee.

Do I need to book an appointment at VFS or BLS to submit my application form?

Yes, you typically need to schedule an appointment at VFS, BLS, or other Visa Application Centers to submit your application form. Make sure to book the appointment in advance to avoid delays.

What happens if my application form is incomplete when submitted at VFS or BLS?

If your application form is incomplete, VFS, BLS, or the visa application center staff may notify you before accepting your submission. However, it is your responsibility to ensure all documents are accurate and complete to avoid delays.

Can I use the same application form for multiple entries if I am applying through VFS or BLS?

Yes, the same application form is used for both single-entry and multiple-entry Schengen visas, regardless of whether you submit it through VFS, BLS, or directly at the consulate. You need to specify the number of entries on the form based on your travel needs.

Does submitting my application form through VFS or BLS speed up the process?

Submitting your visa application through VFS or BLS does not necessarily speed up the processing time. The visa decision is still made by the embassy or consulate, but VFS and BLS help facilitate the submission and documentation process.

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